Job descriptions (All)

Job Description

Payroll Officer
Human Resources
Position		Human Resources
	Department
	Section	Shared Services
	Reports to	Country / Corporate HR Manager

Job Purpose

To produce accurate and timely in-house payroll administration in accordance with statutory regulations in addition to ensure accurate data entry and statistical reporting in a timely manner and in accordance with the needs of the organization

Key Accountabilities        Financial

Manage accurate and timely processing of employees’ payroll

Liaise with Accounts Department to ensure all payroll processes meet audit, legal and compliance requirements

Operational

• Process a portfolio of employees payrolls, completing gross net calculations Maintain a pay plan by following pay budgets and preparing reports to the HR Manager
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• Reconcile and produce year-end documents to implement periodic salaries increases Coordinate with Human Resources Manager to review and apply deductions, incentives, and other changes in employees pay
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• Ensure other departments submit the payroll data accurately and on time Generate and submit payroll reports on a monthly basis
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• Ensure payroll data is accurate and meet Statutory compliance Handle employees’ queries in relation to payroll process
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• Create new employee record in the payroll master, on the basis of approved offer letter and to apply for the benefits as per the eligibility
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• Maintain updated record of employees by collecting information and entering changes as per required
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• Process timely reimbursements as per the organization’s policies

Communication and Interface

Internal                                                                            Frequency

Accountants                                                                    As required

Department Heads                                                       As required

HR Managers                                                                As required

External                                                                          Frequency

External Auditors                                                          As required

Qualification and        Education and Certification

Experience	Bachelor's degree in Finance or Business

Knowledge and Skills

Advanced knowledge in Microsoft Office Advanced analytical and mathematical skills High level of organizational skills is required Proficiency in English

Sufficient knowledge of new payroll systems

A positive attitude and determination to meet deadlines

Experience

1-2 years as Payroll executive or Accountant

Competencies

Core                                                                                Level

Customer Focused                                                       Proficient

Passion For Excellence                                               Advanced

Teamwork                                                                      Basic

Communication and Transparency                          Basic

Last revised on: March 1, 2017

Copyright © BMA Job Description, 2017